The New Hires tile works with the Benefits Management module and allows Admins to:

• Generate user accounts, email employees their account verification, and enrollment window information when processed.
• Process Benefit Eligibility for Selected Employees Only
• Remove Selected Employees from List

We offer a video training for this topic on Arcoro Learning.

Navigating to New Hires List

Clicking the New Hires tile from the homepage of the Admin menu will take you to your list of new hires.

New Hire Eligibility List

Please Note

If you have 'Automatically process employees as New Hires when added to the system' enabled from Setup > Setup Properties > General Settings, they will bypass the 'New Hire Eligibility List' and automatically be processed based on the selections they have chosen. The New Hire event window will be activated, but generating the user account (username) will need to be done manually from within the Employee profile.

Generate User Account and Process Benefit Eligibility

To generate a username, trigger their account verification email, and open the New Hire enrollment window:

1. Check the 'Generate user accounts, email employees their account verification, and enrollment window information when processed' checkbox.

   

2. Select which Employees you would like to process with the checkbox(es) towards the right.

   

3. Confirm/update the Benefit Eligibility Date field for when the new hire is eligible for benefits. 

   

4. Confirm/update Activation and Deactivation Dates. These dates are the window of time that the New Hire event will be available on their self-service portal. The activation date defaults to your current date and the deactivation date defaults to two weeks later. 

   

5. Click Process when finished. New hires selected will be removed from the list.

   

Process Benefit Eligibility ONLY

To process an employee for benefit eligibility (generating default benefit records):

1. Select which Employees you would like to process with the checkbox(es) on the right.

   

2. Confirm/update the Benefit Eligibility Date field for when the new hire is eligible for benefits. 
   

   

3. Confirm/update Activation and Deactivation Dates. These dates are the window of time that the New Hire event will be available on their self-service portal. The activation date defaults to your current date and the deactivation date defaults to two weeks later. 
4. Click Process.

   

Removing an Employee from the List

1. Select the Employee(s) you would like to remove with the checkbox(es) towards the right.

   

2. Click Remove Selected Employee from the Actions drop-down menu.

   

The New Hire Eligibility window will allow you to: 

• Email employees their User ID format and Enrollment Window information when processed
• Process Selected Employees
• Check All
  
• Uncheck All
• Remove Selected Employees
• Remove all Employees

In this example, there are 75 Employees in the New Hire Eligibility List. The administrator will click on the Record Count 75 to manage the employees in that group. Once the administrator has clicked on the Record Count (75), a new window will appear.