Final Checks: Things to confirm, just before you send the file.

Review the remaining dates for the current production file. We want to avoid the scenarios:

• Sending the OE file while a current year file is processing. This can be done by confirming with carrier before sending the OE file.
• Sending a current year file after the OE file has been sent. This is addressed by deleting remaining schedule dates after the OE file has been sent.

Properties tab

• Export is out of Test Mode
• Export is not configured to send to export history only. Typically, should be FTP or SFTP
  • If other than SFTP- make sure there is pgp encryption
• Confirm the checkbox: Include Terminated Dependents from Change Log (Export Reason = 'Coverage Terminated.'). is not checked.
• Export Effective Date is set to the new package effective date. (unless benefits are off cycle)

Benefits tab

• Correct benefits are selected. Note especially the Carriers for the benefits selected.
• Only if Explicit Terms are required:
  • Are the current benefits also included?
  • If Explicit Terms being sent – Did you run the utility? **Best practice is to run this utility just prior to sending the OE file, keeping in mind the utility does not run on demand, but as a system process.
  • Check an example in both the Employee and Dependent records if possible to confirm data sent correctly.

Formatting tab

• Check the mapping for hard coded dates
  • Hard coded dates are needed for explicit terms
  • Hard coded dates are typically not needed otherwise.
  • Check the Employee Record.
  • Check the Dependent Record.

Well done! Send the OE file.