The "ExakTime Forms Report" allows you to report on responses provided by employees through an ExakTime Mobile Form. The added benefit of the ExakTime Forms report is that you can filter the report to only specific employee(s), while the Response Viewer will list all responses provided by employees. Depending on the form(s) in use by your organization, you can review whether employees took their meals/breaks, if they were injured, any site-related issues, and more. 

The report can display the 'short text' or the full text of a question and the employee's response. The report may not display components of a form that do not have an answer, such as labels.

The responses should be reviewed periodically to ensure consistent use by your employees. If you notice any irregularities or gaps in responses, it is better to address them early.

If you would like more information about the general use of reports, you can refer to the following article.

Report Specific Options

The report offers a set of report-specific options:

• Show Employee/Location/Cost Code ID - Show the ID of the entity in addition to the name.
• Sort By - Sort the list of employees by their name or ID. If "Show Employee ID" is not enabled, this option will not be available.
• Display Question As - Show the full questions or just the summarized name of the question on the report (e.g., "Were you injured at work today?" vs "Injured" )
• Include responses associated with deleted time records - If enabled, will show any responses that are tied to previously deleted records on the report
• Hide Signature images - If enabled, will hide the employee signatures from appearing on the report.
• Show each employee on a separate page - If enabled, each employee will be shown on their own page(s). Useful when you need to review/provide the report for individual employees.
• Form Types Included - Specify the type of Forms that should appear in your report.

Example of Report

The report will group up all of an employee's ExakTime Form Responses together with columns for:

• Employee Name
• Date - Date and time of the time record that has the ExakTime Form Response(s).
• Location - The location of the time record for the ExakTime Form Response(s).
• Cost Code - The cost code of the time record for the ExakTime Form Response(s).
• Form Name - The name of the form that the employee has completed. 
• Question - The question/prompt for the employee to answer. The questions in the column are the "Short Question Text" of a question. 
• Response - The response/signature of the employee for the given question/prompt.

You can also save the report in an XLS or XLSX format to more easily view/filter the responses.