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Guide to Settings on ExakTime Mobile

The Settings of ExakTime Mobile allow a user to change how ExakTime Mobile can function and/or how some information is viewed. Any changes made to settings on a device are unique to the device and will not affect other copies of ExakTime Mobile.

Some ExakTime Mobile Settings can only be adjusted by employees with permission to . For more information about ExakTime Mobile security roles, you can refer to the following article. If the employee does not have permission to edit preferences, they will only have limited access to Settings such as how entities are displayed and sorted.

 Consistent ExakTime Mobile Settings

You can also use "Mobile Settings" from ExakTime Connect to ensure that all copies of ExakTime Mobile have the same settings. For more information about this, you can refer to the following article.

Navigating to Settings

Press the three lines ( ☰ ) towards the top left of ExakTime Mobile and press Settings from the menu.

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Settings Menu

The 'Settings' will be organized based on the primary topic. 

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General

The 'General' section of ExakTime Mobile contains a variety of options/settings for general ExakTime Mobile functionality.

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  • Crew Confirmation - When a crew is clocked in/out via 'Clock For', a list of employees in the crew will be shown where you can add or remove employees to be clocked in/out. This will not permanently change the crew and only affects the immediate clock in/out.
    • If an employee should be part of a crew permanently, the original crew should be adjusted from ExakTime Connect/Mobile.
  • Sync - ExakTime Mobile will try to automatically sync when ExakTime Mobile is open on the Time Clock Screen depending on when it last synced. This can be set to every 24 hours (daily), 2 hours, 4 hours, or manual only. This will update ExakTime Mobile data with relevant ExakTime Connect data such as active employees, locations, cost codes, etc., and any security role permissions for employees.
  • Ask for Out Location - While an employee is clocking out, they will be asked for their location. This can help when employees are expected to end their day at a specific location, such as dropping off a company truck at the office. If no Stop location is specified, the Stop location will use the starting location of the time record. 
  • Require Fix for Clock In/Out - Before an employee can clock in or out for themselves, ExakTime Mobile must receive an acceptable GPS coordinate to associate with the time punch.
    • ExakTime Mobile does not receive any usable GPS data, the employee cannot clock in/out.
    • GPS reliability can be affected by external factors such as basements, large buildings, etc. can affect GPS data.
    • The 'Clock For' function will ignore Location Service requirements.
  • Require Location Services - ExakTime Mobile must have permission to access Location Services and Location Services must be enabled for the employee to clock in/out for themselves. The Clock For function will ignore Location Service requirements. This does not guarantee that ExakTime Mobile will receive GPS data, but if any GPS data is available, it will be used by ExakTime Mobile. 
  • Send After Clock In/Out - After an employee clocks in or out, send any unsent records and mark them as sent. If unsuccessful, it will save the record to try again on the next clock in/out or sync.
  • Log Out After Clock In/Out - After an employee successfully clocks in or out, ExakTime Mobile will log the employee out back to the number pad. This is most useful for shared devices at a location so employees can pass around a device in the morning and afternoon.
    • Employees will not be automatically logged out if their ExakTime Mobile security role has permission to adjust ExakTime Mobile Settings or Clock For.
  • Clock In/Out Comments - When an employee clocks in/out for themselves, they can provide a comment with their time record for review in ExakTime Connect.
  • Crew Comments - When the employee clocks in/out for a crew, they can provide a comment with the time record(s) for review in ExakTime Connect.
  • Clock In Confirmation - (Android Only) When an employee clocks in, the location and cost code selection will be shown for the employee to confirm is correct.

Employees

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  • Display Order - Show employee names as Last Name, First Name, or First Name Last Name.
  • Show - Show the employee name, employee ID, employee name then ID or employee ID then name.
  • Sort By - Sort the employee by their last name or first name.

Locations

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  • Show - Show the location name, location ID, location name then ID, or location ID then name.
  • Sort By - Sort locations by their name or ID.
  • Default - Specify a default location for all employees using the device. When clocking in, the default location will be used. This is useful for a stationary device that employees will share and the location will not change. This setting can only be accessed by an Administrator or a user with permission to adjust ExakTime Mobile settings.

Cost Codes 

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  • Show - Show the cost code name, cost code ID, cost code name then ID, or cost code ID then name.
  • Sort By - Sort cost codes by their name or ID.
  • Default - Specify a default cost code to be used by all employees using the device. When clocking in, the default cost code will be used. This is useful for a stationary device that employees will share and the cost code will not change. This setting can only be accessed by an Administrator or a user with permission to adjust ExakTime Mobile settings.

Equipments

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  • Show - Show the equipment name, equipment ID, equipment name then ID, or equipment ID then name.
  • Sort By - Sort equipment by its name or ID.

Notifications

The Notifications section lets you specify which notifications you want to receive for an ExakTime feature through ExakTime Mobile. If you have access to ExakTime Connect, this will also update your ExakTime Connect User Settings. The settings listed can differ depending on what features have been enabled or granted permission. 

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