When your employees are working, they may need to send information back to your ExakTime Connect Admins users about issues at a job site, critical information, or information about their clock in/outs. ExakTime Mobile offers a variety of methods to help employees convey information to an ExakTime administrator depending on your needs:
- Field Notes allows ExakTime Mobile users to send notes, photos, and audio recordings to ExakTime Connect relating to an entity.
- Forms are premade forms you make in ExakTime Connect that your employees can complete when starting their day, ending their day, or whenever they need to.
- Clock In/Out Comments allows your employees to provide a comment while they are clocking in/out which can be viewed from the time card details.
When to Use Field Notes
Field Notes in ExakTime Mobile are best used to send information relating to events during their work day. These field notes can be associated with entities such as employees, locations, or cost codes for better organization and tracking. For example, if there is an issue with a job site, an employee can attach a photo with a field note for record-keeping in ExakTime Connect.
Field notes can also be made in ExakTime Connect, but field notes made through ExakTime Connect can only contain text and will stay in ExakTime Connect. This is generally used by ExakTime administrators who want to keep a note about an entity.
Additional Information
While this article goes over the broad idea of field notes, you can refer to the following article for more information on the setup and use of field notes.
When to use Forms
Forms for ExakTime allow you to create a standardized set of questions/fields for your employees to complete when they are clocking in, clocking out, or whenever they need to. While field notes can be useful for sporadic information from your employees, Forms are great for information your employees need to provide consistently such as work site progress, event reports, and more. Forms can also be dynamic with certain pages only appearing if a specific answer was provided by an employee on a previous Form page.
Additional Information
While this article goes over the broad idea of Forms, you can refer to the following article for more information on the setup and use of Forms.
When to Use Clock In/Out Comments
Clock In/Out Comments are text comments entered by employees while clocking in/out that will appear on your Time Card Details. These comments allow your employees to provide relevant data in addition to their clock in/out. While there is no specific intent for allowing employees to enter comments, they are commonly used to inform Admins of anything relating to their clock in/out. For example, an employee may have forgotten to clock in when he arrived on site and want to include a comment with their time punch about it. The ExakTime administrator can see the comment while reviewing time cards and make the appropriate time card edits.
Additional Information
While this article goes over the broad idea of comments, you can refer to the following article for more information on the setup and use of comments.