The 'Company Settings' page allows you to set up your company info, logo for reports, your pay period, and enable features for your ExakTime system.
Go to Manage and click Company Settings from the top menu bar.
The 'Company Settings' page provides a series of tabs that allow you to enable some features of your ExakTime system. Some tabs will only appear when a feature has been enabled.
General is where you would enter your company information.
Time & Attendance allows you to specify your pay periods, when your work week begins, and adjust other settings pertaining to your time cards.
Policies
Biweekly dates for policy calculation are necessary when you calculate an employee's overtime over 2 weeks instead of a single week. This is not the same as calculating them for a single week and paying them every two weeks.
Additional Information
For more information about setting up biweekly overtime, you can refer to the following article.
Pay Period Schedule
The pay period schedule determines what days are shown for your time cards and reports for quick reference. The available options for your pay periods are weekly, every 2 weeks, twice a month, every 4 weeks, once a month, or none.
Additional Information
For more information regarding the setup of your pay period, you can refer How to Set up My Pay Period in ExakTime Connect
Pay Period Closing
Pay period closing allows the administrator to close a pay period from being manipulated. Once closed, time edits/deletions are prevented and any time records from the field received will be placed into Quarantined Time.
A warning can be enabled to show users on the Time Card Summary when time should be finalized. This does not automatically close the pay period.
Additional Information
For more information regarding quarantined time, you can refer to Quarantined Time
Time Card Approval
Time Card Approval allows users to approve their own time or the time of other employees.
Once this is enabled, the "Time Card Approval" tab in Company Settings will be usable.
Additional Information
For more information regarding time card approval, you can refer to In-Depth: Time Card Approval
Work Week
The day selected determines when your weekly overtime should begin calculating.
Time Card Time Entry
Time card time entry limits the number of hours allowed for a time record.
Additional Information
For more information regarding time card time entry, you can refer to Time Card Time Entry Settings
Overlapping Time
Overlapping time sets how many minutes time records can overlap before an error icon is shown next to the employees name on their time card.
Time Card Approval allows you to specify when employees/supervisors should receive emails reminding them to approve time or for supervisors to know when all the employees in their viewset have approved their time.
Additional Information
For more information regarding time card approval, you can refer to In-Depth: Time Card Approval
Notifications
These settings control when to send email reminders to employees and/or supervisors.
Employee Approval, Supervisor Approval & Sign Off
These sections will show who has what level of approval for time cards.
Mobile Approval Message and Signature Options
If you have enabled Mobile Time Card Approvals, you can adjust the requirements and messaging.
Additional Information
For more information, you can refer to Employee Time Card Approvals on ExakTime Mobile
Optional Features contains various options that are not enabled by default that allow you to clock in from within the website, add additional columns to your time card, and more.
Connect Clock
Connect clock allows users with access to the website to clock in/out from their web browser.
Additional Information
For more information regarding Connect Clock, you can refer to Connect Clock
Custom Fields on Time Card Views
Custom fields can be used to add extra information to the time card details page based on the custom fields associated to an employee, location, and/or cost code.
Additional Information
For more information regarding Custom Fields on your Time Card, you can refer to Viewing Custom Fields/ExakTime Form Responses In Time Cards
ExakTime Form Responses on Time Card Views
Your employees responses from their ExakTime Mobile Forms can be shown on the time card details page.
Additional Information
For more information regarding Custom Fields on your Time Card, you can refer to Viewing Custom Fields/ExakTime Form Responses In Time Cards
Export Count on Time Card Summary
The exported and exportable records can appear on your time card summary.
Additional Information
For more information, you can refer to Show Number of Exported Records on Time Card Summary
Equipment
Allows you and your employees to track how long equipment was used when clocking in.
Additional Information
For more information regarding Equipment, you can refer In-Depth: Equipment
Expenses
Allows expenses to be added from within ExakTime Connect or ExakTime Mobile.
Additional Information
For more information regarding Expenses, you can refer to In-Depth: Expenses
Shifts
Allows your employees hours to be associated to a shift.
Additional Information
For more information regarding Shifts, you can refer In-Depth: Shifts
Contains settings and options that do not fall under the other tabs.
Reports
A company logo can be uploaded to be used for reports and the wage multiplier/burden used for our estimated payroll reports.
Default Security Roles
When employees are entered into ExakTime Connect, these drop-down menus will automatically set their ExakTime Connect or Mobile role.
Additional Information
For more information about Security Roles, you can refer to the following section covering ExakTime Connect and Mobile Security Roles
Cost Codes
Timestamp cost codes can be enabled to track the instance of a cost code, but not accumulate time towards the cost code.
Additional Information
For more information regarding timestamp cost codes, you can refer to Timestamp Cost Codes
ExakTime Mobile
Groups can be used to help organize employees, locations, and/or cost codes to make it easier for employees to find what they need.
Additional Information
For more information regarding groups on ExakTime Mobile, you can refer to In-Depth: Crews/Groups
ExakTime Forms
Questions that appear when employees clock out.
Additional Information
For more information regarding ExakTime Mobile COVID-19 mobile forms, you can refer to Enabling and Using COVID-19 Mobile Form
For more information regarding ExakTime Mobile clock out forms, you can refer to In-Depth: ExakTime Mobile Forms
Time Zone
Display
Display the ID before or after the employee, location, and cost code name.
GeoFence
Set a default GeoFence radius for your location when the GeoFence is initially generated. The radius must be between 0 and 4 miles.