The 'Company Settings' page allows you to set up your company info, logo for reports, your pay period, and enable features for your ExakTime system.
Go to Manage and click Company Settings from the top menu bar.
The 'Company Settings' page provides a series of tabs that allow you to enable some features of your ExakTime system. Some tabs will only appear when a feature has been enabled.
General is where you would enter your company information.
Time & Attendance allows you to specify your pay periods, when your work week begins, and adjust other settings pertaining to your time cards.
Policies
Biweekly dates for policy calculation are necessary when you calculate an employee's overtime over 2 weeks instead of a single week. This is not the same as calculating them for a single week and paying them every two weeks.
Learn more about policies from our dedicated article.
Pay Period Schedule
The pay period schedule determines what days are shown for your time cards and reports for quick reference. The available options for your pay periods are weekly, every 2 weeks, twice a month, every 4 weeks, once a month, or none.
Learn more about setting up your pay period schedule from our dedicated article.
Pay Period Closing
Pay period closing allows the administrator to close a pay period from being manipulated. Once closed, time edits/deletions are prevented and any time records from the field received will be placed into Quarantined Time.
A warning can be enabled to show users on the Time Card Summary when time should be finalized. This does not automatically close the pay period.
Learn more about Quarantined Time and Pay Period Closing with our dedicated articles.
Time Card Approval
Time Card Approval allows users to approve their own time or the time of other employees. Approvers can receive reminders to approve their time or if their direct reports have approved their time. Any time punches created after a time card has been approved will instead be quarantined until the approvals are removed.
Learn more about Time Card Approvals from our dedicated article.
Work Week
The day selected determines when your weekly overtime should begin calculating.
Time Card Time Entry
Time card time entry limits the number of hours allowed for a siun
Learn more about how "Time Card Time Entry" settings work in our dedicated article
Overlapping Time
Overlapping time sets how many minutes time records can overlap before an error icon is shown next to the employees name on their time card.
Time Card Approval allows you to specify when employees/supervisors should receive emails reminding them to approve time or for supervisors to know when all the employees in their viewset have approved their time.
Learn more about Time Card Approvals from our dedicated article.Notifications
These settings control when to send email reminders to employees and/or supervisors for pay period time card approvals (Daily time card approvals use different notification options).
Employee Approval, Supervisor Approval & Sign Off
These sections will show who has what level of approval for time cards.
Mobile Approval Message and Signature Options
If you have enabled Mobile Time Card Approvals, you can adjust the requirements and messaging.
Learn more about these options from our dedicated article detailing the functionality.
Optional Features contains various options that are not enabled by default that allow you to clock in from within the website, add additional columns to your time card, and more.
Connect Clock
Connect clock allows users with access to the website to clock in/out from their web browser.
Learn more about how to use Connect Clock from our dedicated article.
Custom Fields on Time Card Views
Custom fields can be used to add extra information to the time card details page based on the custom fields associated to an employee, location, and/or cost code.
Learn more about enabling and using custom fields on time card details with our dedicated article.
ExakTime Form Responses on Time Card Views
Your employees responses from their ExakTime Mobile Forms can be shown on the time card details page.
Learn more about enabling and using the mobile form responses on time card details with our dedicated article.
Export Count on Time Card Summary
The exported and exportable records can appear on your time card summary.
Learn how the export count appears on the time card summary from our dedicated article.
Equipment
Allows you and your employees to track how long equipment was used when clocking in.
Learn more about using Equipment from our dedicated article.
Expenses
Allows expenses to be added from within ExakTime Connect or ExakTime Mobile.
Learn more about expenses from our dedicated article.
Shifts
Allows your employees hours to be associated to a shift.
Learn more about shifts from our dedicated article.
Contains settings and options that do not fall under the other tabs.
Reports
A company logo can be uploaded to be used for reports and the wage multiplier/burden used for our estimated payroll reports.
Default Security Roles
When employees are entered into ExakTime Connect, these drop-down menus will automatically set their ExakTime Connect or Mobile role.
Learn more about security roles from our dedicated resources.
Cost Codes
Timestamp cost codes can be enabled to track the instance of a cost code, but not accumulate time towards the cost code.
Learn more about time card cost codes from our dedicated article.
ExakTime Mobile
Groups can be used to help organize employees, locations, and/or cost codes to make it easier for employees to find what they need.
Learn more about groups from our dedicated article.
Time Zone
Display
Display the ID before or after the employee, location, and cost code name.
GEOFence
Set a default GEOFence radius for your location when the GEOFence is initially generated. The radius must be between 0 and 4 miles.
Learn more about GEOFences and how they work from our dedicated article.