Keytabs are assigned to an employee with a Keytab reader to ensure that your employees can accurately track their activities throughout their workday.

Required Hardware

Before you can assign keytabs to your employees, you will need the following hardware ready.

• Keytabs - Used by your employees to clock in and out. While any cost code can be assigned to any keytab color, we recommend using a green and red keytab to at least denote basic cost codes of "In" and "Out"
• Red Keytab Reader - The Red Keytab Reader is used to read the serial number of a keytab and easily input the Keytab Serial Numbers into the required field. The Red Keytab reader acts as a 'virtual keyboard' and is compatible with Windows PCs and Mac OS. 
  • If you do not have a Red Keytab Reader you can reference this article: Adding KeyTabs to your System Without the Keytab Reader
  • If you have a Blue Keytab Reader, it is not compatible with Arcoro Time, but you can contact us by clicking the "Ask for Help" link at the top of the page for further assistance.

Using Red Keytab Reader

1. Connect the Red KeyTab Reader to your computer if not already plugged in. 
   
2. Go to Manage in the top menu bar then click on Employees from the menu. 
   
3. Click the eye icon under the Actions column.
   
4. Click the Time tab.
   
5. Click Edit to modify the employee's profile.
   
6. Go to the "Keytabs" section and click Transfer Keytabs. 
   
7. Click into the serial number field.
   
8. Press the metal tip of the Keytab into the blue button of the red Keytab Reader. 
   
9. The serial number of the Keytab should appear in the text box. Select the appropriate cost code for the Keytab. The effective date for the keytab will be the time on your computer as you are assigning the keytab. Click Save when satisfied.
   
10. The keytabs will appear in the "Keytabs". 
    

Understanding Effective Dates

Whenever a keytab is added/transferred to an employee, it will use the date and time of your computer at the time of adding/transferring to determine the effective date. The effective date cannot be made earlier than the first time a keytab was added to your system. If the keytab(s) already exist in the system, then you can adjust the effective date, but it cannot be made earlier than the previous effective date.