While employees are working throughout their week, you may need to track when they work over their normal work schedule and should receive overtime or even doubletime. The tracking of the overtime/doubletime can be based on the employee and/or the location worked.
While this article covers our overtime policies, we also have articles for other employee and location based policies: Employee Policies and Location Policies
Adjusting a Policy Can Affect Current/Previous Pay Periods
When making changes to a policy group, be aware of how it can affect the time cards for the current and previous pay periods. After adjusting a policy, the current pay period for employees assigned to the policy group will be automatically recalculated to reflect the new policy changes such as different overtime calculations or time roundings.
Previous pay periods will be unaffected by policy changes, except when doing any of the following:
- Time card modifications such as new records synced from ExakTime Mobile/JobClocks, time record edits, or deletions will recalculate the time card based on the current policies.
- Manually recalculating a time card from a previous pay period.
Consult Legal Counsel
If you are unsure of the legality of any of these Policies or what is expected for your region/union, it is advised to consult with your legal counsel prior to enabling any of them.
Table of Contents
Interactions from Multiple Overtime Policies
As an employee can have multiple overtime policies, it is important to be aware of how these multiple policies can interact and calculate the employee's time card.
For more information about how multiple overtime policies can interact, you can refer to the following article.
Employee Based Overtime
Employee based overtime is set up with your policy groups. When the policy group is assigned to an employee, their time will be calculated based on the overtime rules for that policy group.
Finding Employee Policies
- Go to and click from the top menu bar.
- Click an existing policy group to adjust or create a new group towards the left.
Employee Overtime Policies
Weekly Overtime
Used to calculate an employee's overtime and/or doubletime over a week or biweekly.
For more information about setting up biweekly settings, you can refer to the following article.
Daily Overtime
Used to calculate an employee's overtime and/or doubletime on a daily basis.
Day of the Week Overtime
Used to calculate overtime and/or doubletime that is dependent on a specific day and will take priority over other overtime policy rules.
For example, if an employee receives overtime from a "Day of the Week" policy, it will only be considered overtime and will not count towards weekly overtime/doubletime calculations.
Use the checkbox in the 'Exclude' column for any day of the week where regular time for that excluded day should not count towards weekly overtime/doubletime calculations. For example, if you have any work performed on the weekend that will stand alone from your typical weekly/daily be overtime and will not count towards your typical weekly overtime calculation.
Consecutive Day Overtime
Used for when an employee has overtime and/or doubletime that is dependent if they work five, six, or seven days in a row and will take priority over other overtime policy rules.
For example, if an employee receives overtime from a "Consecutive Day" policy, it will only be considered overtime and will not count towards weekly overtime/doubletime calculations.
Location Based Overtime
Finding Location Policies
- Go to Manage then click on Locations from the top menu bar.
- Click the pencil icon to the left of any location.
- Within the location details, click Policies.
Location Overtime Policy
Daily Overtime
Used to calculate an employee's overtime on a daily basis that is working for the selected location.