Module Navigation

Overtime Policies for ExakTime

While employees are working throughout their week, you may need to track when they work over their normal work schedule and should receive overtime or even doubletime. The tracking of the overtime/doubletime can be based on the employee and/or the location worked.

While this article covers our overtime policies, we also have articles for other employee and location based policies: Employee Policies and Location Policies

 Adjusting a Policy Can Affect the Current Pay Period

When adjusting an existing policy group, please be aware the time card for the current pay period for employees assigned to the policy group will be automatically recalculated to reflect any policy changes. If policy changes should affect a previous pay period, please refer to the following dedicated article that focuses on time card recalculation.

 Consult Legal Counsel

If you are unsure of the legality of any of these Policies or what is expected for your region/union, it is advised to consult with your legal counsel prior to enabling any of them.

Table of Contents

Interactions from Multiple Overtime Policies

As an employee can have multiple overtime policies, it is important to be aware of how these multiple policies can interact and calculate the employee's time card. 

For more information about how multiple overtime policies can interact, you can refer to the following article.

Employee Based Overtime

Employee based overtime is set up with your policy groups. When the policy group is assigned to an employee, their time will be calculated based on the overtime rules for that policy group.

Finding Employee Policies

  • Go to Manage and click Policies from the top menu bar.

    Connect_-_Menu_-_Manage_-_12.png

  • Click an existing policy group to adjust or create a new group towards the left.

    Overtime_Policies__360007986153__Policies_-_Group_Circled.png

Employee Overtime Policies

Weekly Overtime

Used to calculate an employee's overtime and/or doubletime over a week or biweekly.

For more information about setting up biweekly settings, you can refer to the following article.

Policies_-_Weekly_Overtime_-_00.png

Daily Overtime

Used to calculate an employee's overtime and/or doubletime on a daily basis.

Policies_-_Daily_Overtime_-_00.png

Day of the Week Overtime

Used to calculate overtime and/or doubletime that is dependent on a specific day and will take priority over other overtime policy rules. 

For example, if an employee receives overtime from a "Day of the Week" policy, it will only be considered overtime and will not count towards weekly overtime/doubletime calculations. 

Use the checkbox in the 'Exclude' column for any day of the week where regular time for that excluded day should not count towards weekly overtime/doubletime calculations. For example, if you have any work performed on the weekend that will stand alone from your typical weekly/daily be overtime and will not count towards your typical weekly overtime calculation.

Policies_-_Day_of_Week_Overtime_-_00.png

Consecutive Day Overtime

Used for when an employee has overtime and/or doubletime that is dependent if they work five, six, or seven days in a row and will take priority over other overtime policy rules. 

For example, if an employee receives overtime from a "Consecutive Day" policy, it will only be considered overtime and will not count towards weekly overtime/doubletime calculations. 

Policies_-_Consecutive_Overtime_-_00.png

Location Based Overtime

Finding Location Policies

  • Go to Manage then click on Locations from the top menu bar.

    Connect_-_Menu_-_Manage_-_03.png

  • Click the pencil icon to the left of any location.

    Location_-_Policies_-_00.png

  • Within the location details, click Policies.

    Location_-_Policies_-_02.png

Location Overtime Policy

Daily Overtime

Used to calculate an employee's overtime on a daily basis that is working for the selected location.

Locations_-_Daily_Overtime_-_00.png

Was this article helpful?
0 out of 0 found this helpful