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Interactions from Multiple Overtime Policies for ExakTime

As an employee can have multiple overtime policies, it is important to be aware of how these multiple policies can interact and calculate the employee's time card. A general rule of thumb for how an employee's time would calculate is whatever would trigger first.

For more information about policies or overtime policies, you can refer to either of the relevant articles: Guide to Employee-Based Policies & Overtime Policies for ExakTime

Employee and Location Overtime

If an employee were to have both an employee and a location overtime policy at the same time, there are two situations that can occur:

Overtime Rules Calculated Separately

If an employee has both employee and location overtime policies, it will use the overtime rule that the employee would qualify for first and separately from each other.

For example, we have an employee who has worked 10 hours today and they have two daily overtime rules, employee and location, with the following overtime rules:

  • Employee Daily Overtime Policy - Anything over 8 regular hours is overtime.
  • Location Daily Overtime Policy - Anything over 10 regular hours is overtime.

Based on the rules above, the employee would receive 8 regular hours and 2 overtime hours as they would qualify for the employee's daily overtime before the location's daily overtime would take effect.

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Multiple Location Policies 

If an employee were to work at multiple different locations with daily overtime policies, each daily overtime is calculated for each individual location and not together.

For our example, we have an employee that is working at multiple locations with the following overtime rules:

  • Location A Location Daily Overtime Policy - Anything after 8 hours is overtime.
  • Location B Location Daily Overtime Policy - Anything after 8 hours is overtime.
  • Location C Location Daily Overtime Policy - No Location Daily Overtime Policy
  • Employee Daily Overtime - Anything after 8 hours is overtime.

Based on the above policy settings:

  • The employee worked at Location C for 10 hours. It is calculated as 8 regular and 2 overtime hours based on the "Employee Daily Overtime" policy.
  • The employee worked at Location A for 7 hours and Location B for 3 hours. As the employee has worked under 8 hours for both locations, they will not receive any overtime hours as the location time is treated independently of employee's daily overtime. 

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Daily and Weekly Overtime

Similar to if an employee had employee and location overtime policies, if an employee were to have daily and weekly overtime, it would calculate the overtime based on whatever they would qualify for first.

For our example, we have an employee working in California which has the following overtime rules.

  • Daily Overtime - Anything after 8 hours is overtime.
  • Weekly Overtime - Anything after 40 hours is overtime.

The employee's time card calculates as:

  • Monday - 8 Hours (Regular)
  • Tuesday - 8 Hours (Regular)
  • Wednesday - 8 Hours (Regular) & 2 Hours (Overtime)
  • Thursday - 5 Hours (Regular)
  • Friday - 8 Hours (Regular)
  • Saturday - 3 Hours (Regular) & 2 Hours (Overtime)

On Wednesday, they worked for 10 hours total. 8 of those hours were calculated as regular with 2 hours calculated as overtime. This is due to the Daily Overtime rule calculating anything after 8 regular hours in a day as overtime.

On Saturday, they worked for 5 hours total. 3 of those hours were calculated as regular with 2 hours calculated as overtime. Since the employee crossed the Weekly Overtime threshold in the middle of their workday, the remainder of their workday is overtime.

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Multiple Location Policies

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