The Applicant Tracking System offers the ability to automatically refresh job board distribution every 30 days for job postings.

Enabling Automatic Refresh

1. Click Administration from the menu bar of the ATS.

   

2. Click Account Information from the list. It is the first option listed.

   

3. Scroll down and toggle 'Enable Automatic Refresh'.

   

4. You should see a message that any active job postings that would qualify for refresh will be auto-refreshed within 24 hours. 

   

5. Click Save Information at the bottom of the page to save your changes. 

Best Practices for Automatic Refresh

To use the Automatic Job Refresh as intended, please review the best practices below.

• Do not use the 'Close Date' or 'Length of job posting (days)' when posting/requisitioning a job. This will allow you to refresh the job when needed and close the job manually after someone is hired.
• You will receive an email 3 days before the recommended refresh (30-day mark), suggesting you refresh your distribution to that board.
• In the Job Distribution Section (within the job profile):
  • Each board has the date the job posting is allowed to be refreshed.
  • If you are within 3 days of the aforementioned date, you can refresh the job for distribution on the 31st day.
• The 3-day reminder and refresh were set to allow you to account for holidays and weekends throughout the year, so your job remains active on job boards.
• When a 'Close Date' has been set:
  • If the close date is within 7 days of the refresh date you will not receive the refresh email.
  • You will receive the 5-day and 2-day emails that the job is expiring.