ExakTime Connect offers three Touch Detail reports: Employee Touch Detail and Location Touch Detail. The Touch Detail reports are the most informative ExakTime reports for showing an employee's time punches, records, and auto-lunch deductions. These reports will also list any time created with timesheets, but will show "Timesheet" instead of a start/stop time.
Manual meal breaks will not appear on the touch detail reports, as those do not accumulate time and are considered unpaid time. Auto-lunch deductions will show as they deduct from worked time to reconcile for lunch, which they are expected to be taking.
The Employee GPS Touch Detail report has its own dedicated article. For more information, refer to the following article.
For more information about the general use of reports, you can refer to the following article.
Table of Contents
- Click Reports from the menu bar.
- Click Touch Detail under the Employee section or Touch Detail under the Location section.
Employee Touch Detail
Employee Touch Detail displays the specifics of every touch for each employee, including location, cost code, and start/stop times.
Report Specific Options
The Employee Touch Detail report offers the following options:
- Show Employee ID - Include Employee IDs in the report.
- Show Location ID - Include Location IDs in the report.
- Show Cost Code ID - Include Code Cost IDs in the report.
- Show Equipment ID - Include Equipment IDs in the report.
- Show Equipment Name - Include the Equipment Name in the report.
- Sort by - Sort the employees shown by their names or IDs. This option will not be available if "Show Employee ID" is not enabled.
- Separate Names and IDs with - Separate the name and ID using one of four available options.
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Show Signature Line - Add a signature line to the report allowing employees to physically sign off on the Time Card; use the text box to enter a message that will appear beneath the signature line.
- This does not populate with signatures from other sources such as Time Card Approvals or Forms.
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Show Mobile Approval Signature - Enable to show signatures captured when an employee approves time through ExakTime Mobile
- Enabling this will force the report to group the information by pay period.
- Show overtime and unpaid hours - Breaks time totals into Regular, OT1 (overtime), OT2 (doubletime), and UNP (unpaid).
- Show incomplete records - Show records that may be missing a start or stop punch.
- Group by Category - Group up your employees by their category for the report. For additional information on categories, refer to the following dedicated article.
- Show extra record details and legend - Enable extra information to be conveyed in the report with a legend at the bottom of the report that details what certain elements mean; for example: "Italics: Created by office"
- Show comments - Show time card comments associated with the time records.
- Show each Employee on a separate page - Each employee will receive their own respective page(s)/ If an employee has enough time records, they may have multiple pages. This is useful if you need employees to review their touch details and not see their coworkers' time records.
- Show unpaid time records - Shows meal break and unpaid PTO records.
Example of Report
The Employee Touch Detail report will list your employees and their time punches/records. There will also be columns for:
- Date
- Start Location
- Start Time - If the employee's time is from a timesheet, you will see the words "Timesheet" instead of a start time.
- Stop Time - If the employee's time is from a timesheet, this field will be blank.
- Stop Location - The stop location will generally be auto-populated with the start location of the following time punch.
- Cost Code
- Reg/OT1/OT2/Total - Depending on your enabled options, you will have columns for the respective classification of hours and a total of their overall hours for the time record.
Depending on your enabled options, there may be additional information such as time record comments, time punch legend, etc.
Location Touch Detail
Location Touch Detail displays your locations and the details of every touch for your employees with time punches associated to the location.
Report Specific Options
The Location Touch Detail report offers the following options:
- Show Location ID - Include Location IDs in the report.
- Show Employee ID - Include Employee IDs in the report.
- Show Cost Code ID - Include Code Cost IDs in the report.
- Show Equipment ID - Include Equipment IDs in the report.
- Show Equipment Name - Include the Equipment Name in the report.
- Sort by - Sort the locations shown by their names or IDs. This option will not be available if "Show Location ID" is not enabled.
- Separate Names and IDs with - Separate the name and ID using one of four available options.
- Show overtime and unpaid hours - Breaks time totals into Regular, OT1 (overtime), OT2 (doubletime), and UNP (unpaid).
- Show incomplete records - Show records that may be missing a start or stop punch.
- Group by Category - Group up your locations by their category for the report. For additional information on categories, refer to the following dedicated article.
- Show extra record details and legend - Enable extra information to be conveyed in the report with a legend at the bottom of the report that details what certain elements mean; for example: "Italics: Created by office"
- Show comments - Show time card comments associated with the time records.
- Show each Location on a separate page - Each location will receive its own respective page(s). If a location has enough time records, it may have multiple pages. This is useful if you need managers to review touch details for a given location and not see the time records for other locations.
- Show unpaid time records - Shows meal break and unpaid PTO records.
Example of Report
The Location Touch Detail report will list your locations and any time records using the respective location with columns for:
- Date
- Employee
- Start Time - If the employee's time is from a timesheet, you will see the words "Timesheet" instead of a start time.
- Stop Time - If the employee's time is from a timesheet, this field will be blank.
- Cost Code
- Reg/OT1/OT2/Total - Depending on your enabled options, you will have columns for the respective classification of hours and a total of their overall hours for the time record.
Depending on your enabled options, there may be additional information such as time record comments, time punch legend, etc.