An administrator for Arcoro Time is a user who requires unrestricted access to Arcoro Time. There can be any number of administrators, and it is only limited by the number of employee licenses available in Arcoro Time. Any person interacting with Arcoro Time in any fashion will consume an employee license, even if they do not track their time. If you are an administrator who is leaving the company and want to make another employee an administrator, you will want to add the new administrator first, then have the new administrator make your employee profile inactive.

If you are also using our Core module, it is best to set up the user and username in Core first, as Core is the "source of truth" for other modules and allows your employees to navigate between Arcoro modules with a single username.

Adding an Administrator

1. Click Add next to the search bar to create a new admin
   

2. If adding a new admin, enter the basic information for the user. Click Add when finished.

   • Person Type - What the user needs to do will determine the type of person:
     • Employee - Their employee data goes to all other Arcoro modules immediately, such as Core HR, Arcoro Time, and Talent, as their data must exist within each respective module. Adjust access and permissions as appropriate where defaults do not apply.
     • Contractor - Typically for non-employees or those who will only be needed in specific Arcoro modules. No record will be immediately sent to Arcoro products and will require them to be granted appropriate access/permission.
   • The username is typically the user's work email.

   

3. Click Edit to put the user's profile into edit mode, where you can update their information, access, and permissions. We will only focus on the primary screens, but you can return later to set up other fields. 
   
4. Click the "Time" tab.
   
5. Specify the employee's policy group and time entry method. Save your changes when finished.
   
6. Click Access & Permissions.
   
7. Make sure the admin has a username.
   
8. Click Time from the menu on the left-hand side.
   
9. Make sure the employee is "Active" for Arcoro Time. Select "Administrator" for the Web role. 
   

10. Select the appropriate viewset option for the Administrator.

    

    • All Employees - See all employees within Arcoro web/app.
      • If an employee is set to view "All Employees", some options/functions may not be available, such as email reminders for Time Card Approvals.
    • Only Themselves - Only see themselves within Arcoro web/app.
    • Selected Employees - See only selected employees within Arcoro web/app.
      • If using "Selected Employees," Employee Groups made on Arcoro Web will not appear for the user. They will need to create their crews on their device. 
    • Selected Employee Groups - See employees that belong to the selected employee groups within Arcoro web/app. This can be very useful if multiple employees should view identical employees, allowing you to adjust a single group for a viewset instead of individual viewsets.
      • For more information about Groups and setting them up, refer to the following dedicated article.
11. Save your changes.
12.  If the administrator is being granted Arcoro web access for the first time, they will receive an email to confirm the email and set up their password. This email/link will expire after 72 hours. This verification email can be resent from the employee's profile. If this needs to be done, send an invite to the Admin with the steps here.
    

You can learn more about managing your users in the People menu of Arcoro Unified here.