ExakTime Mobile can be set up to function like a kiosk or standard Jobclock, allowing you to control where employees clock in/out and streamline the process. This configuration works well for employees who clock in/out at an office or specific location and don't require the ability to change locations.

Pros

• Employees can only clock in/out on specific devices at the designated location(s).
• Unless moved manually, this ensures the employee was on-site when making the punch.

Cons

• Employees must be at these designated locations to clock in, limiting flexibility if the employees need to clock in/out away from a designated location.

To help you get started, we have listed and provided dedicated articles on what to do to best set up ExakTime Mobile for Kiosk use below.

Set up ExakTime Mobile

The first thing that you will need to do, if it has not been done yet, is set up ExakTime Mobile on the device to be shared. It is recommended to set up ExakTime Mobile in the office so you can test that it is working as expected before using it on site.

If you are unfamiliar with setting up ExakTime Mobile, refer to our dedicated article here.

Set up Default Locations and Cost Codes

A default location and/or cost code allows you to streamline the location and/or cost codes for an employee when they clock in for themselves by making the selection(s) for them. The default location/cost code can be specified by the device or by the employee. Using either or both options will depend on your use case, as explained below with links to respective setup articles:

• Default Location and Cost Codes by Device - This option is best used when employees are clocking in to a specific device, such as a wall-mounted iPad. It simplifies the clock in process and creates a meeting point for supervisors and managers with their direct reports.
  • For example, all of the employees can clock in on an iPad to start their day. As the employees wait in line and finish clocking in, their manager can perform any equipment checks, go over the daily agenda, and more. 
• Default Location and Cost Codes by Employee - This option is best used when your employees are expected to only use a specific location and/or cost code. It simplifies the clock in process for any device they use.
  • For example, an employee may be expected to deliver materials between locations throughout the day and would only need to use the "Drive" cost code.

Both options can also be used at the same time, but the default location/cost code to be used can differ depending on the situation.

Situations When Using Default Locations/Cost Codes

Default Location Assigned

• If the Employee has an active default location and the copy of ExakTime Mobile in use has an active default location, ExakTime Mobile will use the Employee's default location.
• If the Employee has an inactive default location and the copy of ExakTime Mobile in use has an active default location, ExakTime Mobile will use ExakTime Mobile's default location.
• If the Employee has an inactive default location and the copy of ExakTime Mobile in use has an inactive default location or no default location assigned, ExakTime Mobile will show the location list for the employee to select from.

Default Cost Code Assigned

• If the Employee has an active default cost code and the copy of ExakTime Mobile in use has an active default cost code, ExakTime Mobile will use the Employee's default cost code.
• If the Employee has an inactive default cost code and the copy of ExakTime Mobile in use has an active default cost code, ExakTime Mobile will use ExakTime Mobile's default cost code.
• If the Employee has an inactive default cost code and the copy of ExakTime Mobile in use has an inactive default cost code or no default cost code assigned, ExakTime Mobile will show the cost code list for the employee to select from.

Configure ExakTime Mobile Settings

With Mobile Settings

"Mobile Settings" in ExakTime Connect allows you to manage the settings for all copies of ExakTime Mobile connected to your ExakTime system, establishing a baseline configuration. Any setting configurations in "Mobile Settings" will be used by ExakTime Mobile when they sync any data.

1. Click Manage and click Mobile Settings.
   
2. Click the button for "Manage Settings for all Employee Devices" to "On" if it is not already on.
   
3. Enable the following three options as appropriate:
   • Automatically send time records after clocking in or out
     • ExakTime Mobile will attempt to send any records to ExakTime Connect immediately after they are made. This is typically enabled to help you receive employee punches as soon as possible.
   • Automatically log out after clocking in or out
     • After an employee clocks in or out, the app will return to the number pad to allow the next user to enter their PIN and repeat the process. This is typically enabled to remove the "Log Out" step for employees.
   • Allow employees to override default location and cost code when clocking in on ExakTime Mobile.
     • If an employee's work day has deviated from the expected default location or cost code, they will be able to select a different location/cost code when clocking in. If the employees should always use the default location/cost code, this can be skipped.
4. Save your changes. The next time your copies of ExakTime Mobile sync, they will receive the above configuration.

If you would like to learn more about Mobile Settings, refer to our dedicated article here.

With ExakTime Mobile

If using "Mobile Settings" to have all copies of ExakTime Mobile use the same configuration is not suitable for your organization, you can configure the settings of ExakTime Mobile individually. A user with permissions, such as ExakTime Mobile Administrator, will be able to access the settings of ExakTime Mobile. 

1. Press the three lines ( ☰ ) towards the top left of ExakTime Mobile and press Settings from the menu.
   
2. Press General.
   
3. Configure the following settings as appropriate:
   • Send after clock in/out
     • ExakTime Mobile will attempt to send any time punches to ExakTime Connect immediately after they are made. This is typically enabled to help you receive employee punches as soon as possible.
   • Log out after clock in or out
     • After an employee clocks in or out, the app will return to the number pad to allow the next user to enter their PIN and repeat the process. This is typically enabled to remove the "Log Out" step for employees.
4. Back out of the menu and use ExakTime Mobile as normal.